Job Description

Position Summary

The Staff Accountant is responsible for the day-to-day accounting operations of Higher Dimension Church, ensuring financial transactions are accurately recorded, reconciled, and reported in accordance with Generally Accepted Accounting Principles (GAAP) and nonprofit accounting standards.

Reporting directly to the Senior Pastor, the Staff Accountant serves as the church's primary in-house accounting professional and works collaboratively with the Fractional Chief Financial Officer (CFO) and Bookkeeper to accomplish the church's financial and accounting goals. This position provides financial insight that supports executive decision-making while ensuring the integrity, accuracy, and stewardship of the church's financial resources.

The Staff Accountant is responsible for maintaining accurate financial records, coordinating payroll and accounting activities, overseeing the church's day-to-day accounting processes, monitoring budgets, preparing financial reports, and ensuring compliance with established financial policies and internal controls. While certain accounting and accounts payable functions are performed by outsourced partners, the Staff Accountant serves as the primary internal liaison, ensuring all financial activity is accurate, timely, properly approved, and aligned with church policies.

This position plays a critical role in safeguarding church resources by providing timely financial information, meaningful analysis, and operational support that enables leadership to make informed decisions while honoring biblical principles of stewardship.

Essential Functions & Responsibilities

General Accounting

• Maintain accurate general ledger accounts.
• Prepare and post journal entries.
• Reconcile bank accounts, credit cards, and balance sheet accounts.
• Complete monthly account reconciliations and supporting schedules.
• Assist with month-end and year-end closing processes.
• Maintain organized accounting records and supporting documentation.
• Ensure the integrity and accuracy of all financial records.

Accounts Payable & Vendor Management

• Coordinate the church's accounts payable process in partnership with outsourced accounting providers.
• Review vendor invoices for accuracy, proper coding, supporting documentation, and required approvals before processing.
• Submit approved invoices for payment through outsourced accounts payable services.
• Monitor payment status and resolve vendor payment inquiries.
• Maintain vendor files, W-9s, ACH authorizations, and payment documentation.
• Coordinate electronic payments, ACH transactions, and check requests.
• Ensure vendor payments are processed accurately and within established payment terms.
• Recommend improvements to accounts payable workflows and internal controls.

Payroll Administration

• Review payroll submissions for completeness and accuracy.
• Coordinate payroll processing with outsourced payroll providers.
• Reconcile payroll reports, taxes, and benefit deductions.
• Reconcile payroll activity to the general ledger.
• Assist with payroll-related reporting and compliance.

Financial Reporting & Executive Support

• Prepare recurring financial reports for executive leadership.
• Assist in preparing monthly financial statements and budget-to-actual reports.
• Monitor departmental budgets and identify significant variances.
• Prepare account reconciliations and supporting schedules.
• Analyze financial trends and provide recommendations that support operational and strategic decision-making.
• Present accurate financial information to the Senior Pastor, Fractional CFO, and leadership team as requested.
• Assist leadership with annual budget development and financial planning initiatives.

Compliance & Internal Controls

• Ensure compliance with church financial policies, nonprofit accounting standards, and internal control procedures.
• Assist with annual audits and financial reviews.
• Support preparation of tax filings, grant reporting, and other compliance documentation.
• Identify opportunities to strengthen accounting processes, internal controls, and financial reporting procedures.
• Ensure financial documentation is complete, organized, and audit-ready.

Ministry Financial Partnership

• Serve as the primary financial resource for ministry leaders regarding budgets, purchasing procedures, and financial policies.
• Assist ministry departments with budget planning, expense management, and financial documentation.
• Support financial reporting for conferences, outreach events, capital projects, and special ministry initiatives.
• Help ministry leaders understand financial reports and steward ministry resources effectively.
• Promote a culture of accountability, transparency, and biblical stewardship throughout the organization.

Other Responsibilities

• Meet regularly with the Senior Pastor, Fractional CFO, and Bookkeeper to review financial performance, priorities, and organizational goals.
• Provide financial insight and analysis that supports executive decision-making, organizational planning, and ministry growth.
• Participate in leadership meetings and strategic planning sessions as requested.
• Assist with implementing new financial systems, technologies, and process improvements.
• Lead or support special financial projects assigned by the Senior Pastor or Fractional CFO.
• Perform other duties as assigned.

Reporting Relationships

Reports To: Senior Pastor

Strategic Financial Partners:

• Fractional Chief Financial Officer (CFO)
• Bookkeeper

Collaborates With:

• Executive Leadership Team
• Ministry Directors
• External Auditors
• Banking Partners
• Vendors
• Outsourced Accounting and Payroll Providers

This position has no direct supervisory responsibilities but serves as the church's primary internal accounting professional and financial operations partner.

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